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To manage conflicting deadlines for multiple clients I often write and file articles long before the due date. As a result, it is not unusual for an editor to contact me in a panic because he can’t find the email and attachment I sent him several weeks before.
That’s generally not a problem, because I can just resend the file. However, on more than one occasion when I opened an urgent email looking for a missing story I have been sitting on the runway waiting to take off or sunning on a beach without my computer or an internet connection.
Sometimes I can just search my smartphone inbox and forward on the “sent” email. However that doesn’t work if I deleted the message or moved it to an email directory.
There is a BlackBerry app for my cloud backup program SugarSync that will let me access all of my computer files. However I haven’t bothered to download it because the thought of trying to deal with large word documents or spreadsheets on a small screen gave me a headache. But after the last “urgent” email I decided to give it a try.
Much to my surprise, the app is a cinch to use. Once it’s loaded, all I have to do is click on the SugarSync icon on my BlackBerry desktop and I get a full list of the directories I have backed up. Just like on my computer, when I click on the directory I can access all of the stored files.
I can either click on the file name to read and copy the text or click on the BlackBerry menu and select “share” which will generate an email with a link to the specific article. Another option is to select “copy link” which will create a link that can be pasted into any email.
Like most of you, I have a bewildering number of expensive programs on my computer and I understand and exploit only a very few features of each one. However, I think the $49.99/year I pay for 30 GB of SugarSync backup storage is money well-spent, particularly when I can use it in conjunction with the free BlackBerry app.
You can get a free 30 day trial for SugarSync and up to 5 GB of storage free indefinitely. The program is available for Macs and PCs and there are also iphone and android apps. You can see a comparison between features of SugarSync and other backup/file sharing services such as Dropbox, iCloud and Carbonite here.
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